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PRE-ARRIVAL INFORMATION
Please provide us with following information:
1/ETA ODESSA (DATE/TIME)
2/MASTER NAME
3/DRAFTS ON ARVL (F/A)
4/NUMBER/NATIONALITY OF CREW(PASSENGERS IF ANY)
5/MOB.PHONE NUMBER
6/SBT BALLAST ON BOARD / SBT BALLAST FOR DISCHARGING DURING LOADING
7/LOA/LBP/BM/DM/DWT/MAX SUMMER AND WINTER DRAFTS
8/GRT/NRT
9/VSL IMO NUMBER
10/FLAG OF THE VESSEL
11/OWNER
12/PORT/DATE/NO OF REGISTRY
13/CALL SIGN
14/SEWAGE W. COLLECTING TANK CAPACITY /IF SEWAGE PURIFYING PLANT AVAILABLE ON BOARD
15/ADD ORDERS IF ANY
16/TIME THEN N.O.R. WILL BE TENDERED / TIME OF LAY/CAN ACCORDING C/P
17/DISTANCE FROM AFT/BOW TO CARGO MANIFOLDS, DISTANCE FROM WATER LEVEL TILL CARGO MANIFOLDS ON ARRIVAL
18/DIMENSIONS OF CARGO MANIFOLDS
19/PIPE REDUCERS / SHORE CONNECTION - DIA/DIA
20/DATES OF EXPIRATION OF FLWNG CERTIFICATES:
1- SAFETY CONSTRUCTION,
2- SAFETY EQUIPMENT,
3- SAFETY RADIO,
4- IOPP,
5- LOAD LINE,
6- LOAD LINE EXEMPTION CERTIFICATE,
7- INTERNATIONAL SEWAGE POLLUTION PREVENTION CERTIFICATE,
8- GARBAGE POLLUTION PREVENTION CERTIFICATE,
9- MINIMUM SAFE MANNING,
10- SMC,
11- DOCUMENT OF COMPLIANCE,
12- DERATTING CERTIFICATE,
13- INTERNATIONAL TONNAGE CERTIFICATE,
14- ANY OTHER EXEMPTION CERTIFICATES(FOR ITEMS 1,2,3,6)
15- PASSENGER SHIP SAFETY CERTIFICATE
16- CLASSIFICATION CERTIFICATE
21/CARGO PLAN FOR LOADING (NAME AND QUANTITY OF CARGO, NUMBER OF TANKS)
22/PLEASE INFORM US QUANTITY OF NEXT ITEMS ON ARRIVAL:
-SBT BALLAST
-DIRTY BALLAST (IF PRESENT)
-SLOPS
-GARBAGE
-SEWAGE
-BILGE WATER
-SLUDGE
23/DATE AND PLACE OF LAST PSC INSPECTION
24/SAILING DRAFTS F/A
25/SAILING QUANTITY OF CARGO
26/QUANTITY OF LIFE-JACKETS ON BOARD
27/QUANTITY AND KIND OF LIFE RAFTS ON BOARD
28/HAS VESSEL DOUBLE HULL
29/HAS VESSEL DOUBLE BOTTOM
30/TYPE OF VESSEL
31/HAVE YOU A BOW TRUSTER?
32/PLS USE AND PUT INFO ABT YR BOW TRUSTER INTO PILOT BILL.
IMPORTANT: MAKE A COPY OF COMPLETED PILOT BILL FOR ECOLOGICAL
INSPECTION!
33/PLEASE NOTE TT ON ARRIVAL ALL MOORING ROPES MUST BE EQUIPPED BY RAT GUARDS(TO AVOID
PENALTY FROM ECOLOGY AND SANITARY AUTHORITIES)
34/ALL OVERBOARD VALVES FOR SEWAGE AND WASHING WATERS MUST BE CLOSED AND COLLECTED IN
COLLECTING TANK OR CLEANED BY CERTIFICATED STATION OF CLEANING LOCATED ON BOARD.
Info regarding mercaptatan gas and H2S:
Vessel's cargo tanks to be inerted to less than 5% O2 content and maintained under positive pressure on arrival Loadport.
The contents of H2S in the vessel's cargo tanks prior loading must not exceed 5 ppm.
Mercaptan gas concentration should not exceed 10 ppm (max).
Confirmation with above should be transmitted in the last ETA message to agent by e-mail or fax.
DOCUMENTS ON ARRIVAL:
1/INTERNATIONAL DECLARATION OF HEALTH - 1 COPY
2/CREW LIST - 8 COPIES
3/PASSENGER LIST (IF ANY) - 5 COPIES
4/STORE LIST (IN WHICH MUST BE INDICATED ALL OFFICE EQUIPMENT, TV-SETS,
VIDEOTAPE RECORDERS, VIDEO TAPES, CDS, COMPUTER DISKS AND ETC.) - 3 PCS
+++
ALSO PLEASE DECLARE ALL KINDS OF SIGNAL ROCKETS/PYROTECHNICS WHICH ARE ON BOARD
(INCLUDING BOATS, BRIDGE, ALSO EXPIRED ETC). BECAUSE UKRAINIAN CUSTOM CONSIDERING
THIS ITEMS AS A DANGEROUS THINGS (LIKE WEAPONS).
ALL EROTIC MAGAZINES, VIDEO CD, VIDEO CASSETTES ETC. MUST BE COLLECTED AND SEALED
IN BONDED STORE DURING STAY IN PORT.
PLS DECLARE ACCURATE:
1. ALL CHEMICALS WHICH Y HAVE ON BOARD (IT'S BETTER TO DECLARE THEM SEPARATELY WITH
ACTUAL QUANTITY)
2. DETERGENTS FOR ENGINE, GENERATOR
3. GREASE
4. KEROSINE
5. SOLVENT
6. PAINT
7. PAINT ADDITIVES, THINNER, HARDNER, ETC.
8. DIESEL OIL / FUEL OIL / GAS OIL (QUANTITY MUST BE DECLARED AT A POINT IN TIME
WHEN PORT AUTHORITIES COMING ON BOARD)
9. LUBE OIL (TANK), LUBE OIL (DRUMS), USED LUBE OIL (IN SYSTEM)
10. FRESH WATER
11. ANTI FREEZE DEPRESSANT AND OTHER SHIP'S PROPERTY
12. ACETYLENE & OXYGEN
Also please include: non-ferrous metals list and general list of spare
parts!!
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5/VACCINATION LIST - 1 PC
6/SHIP'S CASH DECLARATION - 1 PC
7/NARCOTIC LIST (PLEASE CHECK QUANTITIES IN LIST CAREFULLY) - 2 PCS
8/CREW MONEY DECLARATION - 1 PC (WITH ORIGINAL SIGNATURES)
9/CREW EFFECTS DECLARATION- 1 PC (WITH ORIGINAL SIGNATURES)
10/BALLAST WATER REPORTING FORM- 2 PCS
11/MEDICINE LIST(ALL MEDICINE IN HOSPITAL, PLEASE CHECK ALL ITEMS BECAUSE ON ARRIVAL
CUSTOM CAN CALCULATE ALL TABLETS AND INJECTIONS, CHECK PRESENTS OF ALL ITEMS
STATED IN LIST)- 2 PCS
NOTE: IN CASE OF EXPIRED NARCOTICS ARE PRESENTED - IT NEED TO BE INCLUDED IN
A SEPARATE LIST OF "EXPIRED NARCOTICS"
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VERY IMPORTANT INFO FOR THE MASTER
IN ACCORDANCE WITH THE UKRAINIAN LAW AND INTERNATIONAL MEDICAL REGULATIONS THE
FOLLOWING MEDICINES ARE CONSIDERED AS NARCOTICS /NARCOTIC-LIKE AND PSYCHOTROPIC:
1. MORPHINES
2. CODEINES
3. BARBITURATES (PHENOBARBITAL)
4. EPHEDRINES
5. DIAZEPAM, NITRAZEPAM (ALL KINDS)
6. METHERGIN
THIS ABOVE MENTIONED LIST IS EXAMPLE ONLY AND NOT FULL. PLEASE CHECK YR MEDICINES AS
PER INTERNATIONAL REQUIREMENTS. ALL THESE MEDICINES AND ALL KINDS OF NARCOTICS,
NARCOTIC - LIKE AND PSYCHOTROPIC MEDICINES MUST BE:
-INCLUDED INTO A NARCOTICS LIST, REPEAT NARCOTICS LIST, NOT INTO A MEDICINES LIST.
-EXCLUDED, REPEAT EXCLUDED FROM THE SHIP'S HOSPITAL AND STRICTLY KEPT IN THE
MASTER'S SAFE ONLY WITH ONE COPY OF THE A/M NARCOTICS LIST.
+++
12/NIL LIST - 2 PCS
13/PORT OF CALL LIST - 3 PCS
14/PLEASE MAKE A COPY OF FOLLOWING CERTIFICATES ON ARRIVAL FOR HARBOR MASTER:
2 copy - TONNAGE CERT
1 copy - LOAD LINE
1 copy - DOC OF COMPLIANCE
1 copy - MINIMUM SAFE MANNING
1 copy - IOPP
1 copy - SAFETY EQUIPMENT + FROM E
1 copy - SAFETY MANAGEMENT CERTIFICATE
1 copy - CLASSIFICATION CERTIFICATE
1 copy - VESSELS ISPS CERT
1 copy - SYNOPSIS RECORDS
1 copy - SHIP SECURITY OFFICER CERTIFICATE
1 copy - FIRST PAGE OF SECURITY PLAN
1 copy - CERTIFICATE OF REGISTRY
AND 1 COPY OF THE FOLLOWING CERTIFICATES ON ARRIVAL FOR SANITARY AUTHORITIES:
- GARBAGE PREVENTION POLLUTION CERTIFICATE
- SEWAGE PREVENTION POLLUTION
- SANITARY EXEMPTION CERTIFICATE
- MEDICAL CHEST.
DOCUMENTS ON DEPARTURE:
1/CREW LIST - 5 PCS
2/PASSENGER LIST(IF ANY) - 3 PCS
3/STORE LIST - 1 PC
4/SHIP'S CASH DECLARATION - 1 PC
5/NARCOTIC LIST - 2 PCS
6/CREW MONEY DECLARATION - 1 PC
7/CREW EFFECTS DECLARATION - 1 PC
8/MEDICINE LIST - 1 PC
9/NIL LIST - 2 PCS
10/COPIES OF ALL DOCUMENTS ISSUED IN PORT BY ALL AUTHORITIES,
SURVEYORS, SHIPPERS, FORWARDERS, TERMINAL, ETC.
PLS MAKE READY THE A/M DOCS ON ARVL/DEPT FOR QUICK N SMOOTH IMMIGRATION/CUSTOMS
PROCEDURES IN ORDER TO AVOID UNNECESSARY DELAYS.
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PLEASE BE ADVISED THERE IS SBT DISCOUNT ON PORT DUES ONLY FOR GREEK-FLAGGED SBT
OR DOUBLE HULL TANKERS SUBJECT TO PRESENTATION OF REQUIRED CERTIFICATES.
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ACCORDING TO IMO REGULATION THE VESSEL SHOULD BE EQUIPPED WITH INTERNATIONAL PILOT
LADDER WHICH MUST BE USED DURING EMBARKATION/DEBARKATION OF PILOT
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AS PER UKRAINIAN REGULATIONS DISCHARGING OF ALL SEWAGE WATERS IS FORBIDDEN. THIS ALSO
CONCERNS GRAY WATERS (WATER FROM SHOWER-BATHS). ENTERING TO 12 NAUTICAL MILES AREA ALL
OUTGOING VALVES MUST BE CLOSED AND APPROPRIATE RECORD TO BE DONE IN THE LOG BOOK.
ECOLOGICAL INSPECTION IS ALSO PERFORMING CONTROL OF SEWAGE TREATMENT PLANT. PLEASE
ENSURE SEWAGE WATER TO BE ADEQUATE TO RESULTS OF ANALYSES INDICATED IN THE SEWAGE
TREATMENT PLANT CERTIFICATES. OTHERWISE PLEASE COLLECT SEWAGE WATER IN COLLECTING TANK.
DISCH OF ANY BALL WATER FM CGO HOLDS,TANKS STRONGLY FORBIDDEN. PLEASE NOTE ABOVE IS
VERY IMPORTANT AS IN CASE OF VIOLATION OWNERS SHOULD PAY VERY BIG FINE.
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IN THE TERRITORY OF THE PORT IT SHALL BE PROHIBITED TO ALLOW PERSONS INTOXICATED BY
ALCOHOL OR DRUGS TO NAVIGATE VESSELS AND CONTROL VESSEL'S MECHANISMS,PERFORM ANY KIND
OF SHIPBOARD WORKS,OPERATE ANY TRANSPORT MEANS AND CARGO HANDLING EQUIPMENT AS WELL AS
PERFORM ALL KINDS OF WORK
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ALSO PLS NOTE TT CREW MEMBER CAN HAVE IN HIS DISPOSAL 1 LITER SPIRITS,2 LITERS WINE ,
1 BOX BEER, 200 CIGARETTES.BOND STORES EXCEEDING SAID QTTIES TO BE STOWED IN ONE ROOM
AND FURTHER LL BE SEALED BY CUSTOMS.
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OVERTIME PAYMENT FOR PILOT/TUGS:
WORKING DAY 22.00-06.00 - 25 PCT
HOLIDAY 06.00-22.00 - 50 PCT
22.00-06.00 - 100 PCT
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Please note information regarding ballast water in Ukraine:
1.By the state inspection on the protection the ballast should be changed in the open
Black sea, out of the territorial waters.
2.By the state inspection on the protection of Black sea it is prohibited to discharge
of isolated ballast in Ukraine's territorial waters.
3.If it is necessary to discharge ballast in territorial waters of Ukraine it is
necessary to take samples of ballast water for laboratory testing.
Normal concentration is:
Iron - 0.05 mg/l
Oil products - 0.05 mg/l
Suspended materials - 2.00 mg/l
If results of each item don't exceed the norm it is possible to discharge this ballast
in territorial waters. In case if any result is more than norm-discharging of ballast water
is prohibited by ecology service.
In this case it is possible to discharge the ballast, but some penalties will be put on
vessel. This penalties consist from 2 parts:
1- administrative penalty from ecology service - 250 usd
2- ecological damages - depend on total quantity of iron, oil or suspended
materials discharged to sea.
1 kg oil - 329 usd
1 kg iron - 54 usd
1 kg suspended materials - 132 usd
4. After arrival during taking samples of ballast water we always offer to master to
take water directly from SBT - not from pipes or pump room for receiving more clear
samples.
5. We offer to master:
1.To come with a possible minimum of ballast.
2.To take ballast at sea from deep and the cleanest place.
3.To give samples directly from ballast tank.
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