ARRIVAL INFORMATION FOR PRESENTING TO PORT AUTHORITIES:

1/  ETA (DATE/TIME)
2/  MASTER NAME
3/  DRAFTS ON ARVL (F/A)
4/5/  LAST PORTS/DATES
5/  NUMBER/NATIONALITY OF CREW (PASSENGERS IF ANY)
6/  FREE PRATIQUE REQUESTED FROM ROAD OR ALONGSIDE
7/  MOB.PHONE NUMBER
8/  SBT BALLAST ON BOARD/SBT BALLAST FOR DISCHARGING DURING LOADING
9/  LOA/LBP/BM/DM/DWT/MAX SUMMER AND WINTER DRAFTS
10/  GRT/NRT
11/  VSL IMO NUMBER
12/  OWNER
13/  PORT/DATE/NO OF REGISTRY
14/  PLACE/DATE OF BUILT
15/  CALL SIGN
16/  SEWAGE W. COLLECTING TANK CAPACITY /IF SEWAGE PURIFYING PLANT AVAILABLE ON BOARD
17/  ADD ORDERS IF ANY
18/  TIME THEN N.O.R. WILL BE TENDERED /TIME OF LAY/CAN ACCORDING C/P
19/  DISTANCE FROM AFT/BOW TO CARGO MANIFOLDS, DISTANCE FROM WATER LEVEL TILL CARGO MANIFOLDS ON ARRIVAL
20/  DIMENSIONS OF CARGO MANIFOLDS
21/  PIPE REDUCERS/SHORE CONNECTION- DIA/DIA
22/  DATES OF EXPIRATION OF FLWNG CERTIFICATES:

1. SAFETY CONSTRUCTION,
2. SAFETY EQUIPMENT,
3. SAFETY RADIO,
4. IOPP,
5. LOAD LINE,
6. LOAD LINE EXEMPTION CERTIFICATE,
7. INTERNATIONAL SEWAGE POLLUTION PREVENTION CERTIFICATE,
8. GARBAGE POLLUTION PREVENTION CERTIFICATE,
9. MINIMUM SAFE MANNING,
10. SMC,
11. DOCUMENT OF COMPLIANCE,
12. DERATTING CERTIFICATE,
13. INTERNATIONAL TONNAGE CERTIFICATE,
14. ANY OTHER EXEMPTION CERTIFICATES(FOR ITEMS 1,2,3,6)
15. PASSENGER SHIP SAFETY CERTIFICATE
16. CLASSIFICATION CERTIFICATE

23/  CARGO PLAN FOR LOADING (NAME N QUANTITY CARGO,NUMBER OF TANKS)
24/  PLEASE INFORM US QUANTITY OF NEXT ITEMS ON ARRIVAL:

• SBT BALLAST
• DIRTY BALLAST (IF PRESENT)
• SLOPS
• GARBAGE
• SEWAGE
• BILGE WATER
• SLUDGE

25/  DATE AND PLACE OF LAST PSC INSPECTION
26/  SAILING DRAFTS F/A
26/  SAILING QUANTITY OF CARGO
27/  HAVE YOU A BOW TRUSTER?
28/  QUANTITY OF LIFE-JACKETS ON BOARD
29/  QUANTITY AND KIND OF LIFE RAFTS ON BOARD
30/  HAS VESSEL DOUBLE HULL
31/  HAS VESSEL DOUBLE BOTTOM
32/  PLEASE FAX TO US ALL PAGES OF TONNAGE CERTIFICATE!!!!!!!!!!!!!!
33/  FLAG OF THE VESSEL
34/  TYPE OF VESSEL
35/  PLS, USE AND PUT INF ABT YR BOW TRUSTER INTO PILOT BILL.
36/  PLEASE NOTE TT ON ARRIVAL ALL MOORING ROPES MUST BE EQUIPPED BY RAT GUARDS(TO AVOID PENALTY FROM ECOLOGY AND SANITARY AUTHORITIES)
37/  ALL OVERBOARD VALVES FOR SEWAGE AND WASHING WATERS MUST BE CLOSED AND COLLECTED IN COLLECTING TANK OR CLEANED BY CERTIFICATED STATION OF CLEANING LOCATED ON BOARD.

DOCUMENTS ON ARRIVAL:

1/  INTERNATIONAL DECLARATION OF HEALTH - 2 COPY
2/  CREW LIST - 10 COPIES
3/  PASSENGER LIST (IF ANY) - 10 COPIES
4/  GENERAL DECLARATION(IMO FORM) - 10 COPIES
5/  TONNAGE CERT/LL/DOC OF COMPLIANCE/MINIMUM SAFE MANNING CERT/IOPP/SAFETY EQUIPMENT/SMC/CLASSIFICATION CERT/VESSELS ISPS CERT/SYNOPSIS/ISPS CERTIFICATE OF RESPONSIBLE PERSON/FIRS PAGE OF SECURITY PLAN/RECORD OF EQUIPMENT FOR THE CARGO SHIP SAFETY EQUIPMENT CERTIFICATE(FORM E)- 2 COPY
6/  CARGO DECLARATION (IMO FORM) - 10 COPIES
7/  STORE LIST (IN WHICH MUST BE INDICATED ALL OFFICE EQUIPMENT,TV-SETS,VIDEOTAPE RECORDERS, VIDEO TAPES,CDS,COMPUTER DISKS AND ETC- 5 COPIES

ALSO PLEASE DECLARE ALL KINDS OF SIGNAL ROCKETS/PYROTECHNICS WHICH ARE ON BOARD (INCLUDING BOATS, BRIDGE,ALSO EXPIRED ETC). BECAUSE UKRAINIAN CUSTOM CONSIDERING THIS LIKE DANGEROUS THINGS (LIKE WEAPONS).ALL EROTIC MAGAZINES,VIDEO CD,VIDEO CASSETTES ETC. MUST BE COLLECTED AND SEALED IN BONDED STORE DURING STAY IN PORT.

ALL EROTIC MAGAZINES,VIDEO CD,VIDEO CASSETTES ETC. MUST BE COLLECTED AND SEALED IN BONDED STORE DURING STAY IN PORT

PLS DECLARE ACCURATE:

1. ALL CHEMICALS WHICH Y HAVE ON BOARD (IT'S BETTER TO DECLARE THEM SEPARATELY WITH ACTUAL QUANTITY)
2. DETERGENTS FOR ENGINE, GENERATOR
3. GREASE
4. KEROSINE
5. SOLVENT
6. PAINT
7. PAINT ADDITIVES (THINNER, HARDNER ETC.)
8. DIESEL OIL /FUEL OIL /GAS OIL (QUANTITY MUST BE DECLARED AT A POINT IN TIME WHEN PORT AUTHORITIES COMING ON BOARD)
9. LUBE OIL (TANK), LUBE OIL (DRUMS), USED LUBE OIL (IN SYSTEM)
10. FRESH WATER
11. ANTI FREEZE DEPRESSANT AND OTHER SHIP'S PROPERTY

8/  SHIP'S CASH DECLARATION - 3 COPIES
9/  NARCOTIC LIST(PLEASE CHECK CAREFULLY LIST AND QUANTITIES) - 3 COPIES
10/  CREW MONEY DECLARATION - 3 ORIGINALS (FOR UKRAINIAN-PERSONAL CUSTOM DECLARATIONS)
11/  CREW EFFECTS DECLARATION- 3 ORIGINALS (FOR UKRAINIAN-PERSONAL CUSTOM DECLARATIONS)
12/  BALLAST WATER REPORTING FORM- 3 PCS
13/  MEDICINE LIST(ALL MEDICINE IN HOSPITAL, PLEASE CHECK ALL ITEMS BECAUSE ON ARRIVAL CUSTOM CAN CALCULATE ALL TABLETS AND INJECTIONS, CHECK PRESENTS OF ALL ITEMS STATED IN LIST)- 2 PCS

VERY IMPORTANT INFO FOR THE MASTER :

IN ACCORDANCE WITH THE UKRAINIAN LAW AND INTERNATIONAL MEDICAL REGULATIONS, THE FOLLOWING MEDICINES ARE CONSIDERED AS NARCOTICS /NARCOTIC-LIKE AND PSYCHOTROPIC:

1. MORPHINES
2. CODEINES
3. BARBITURATES (PHENOBARBITAL)
4. EPHEDRINES
5. DIAZEPAM, NITRAZEPAM ( ALL KINDS )
6. METHERGIN

THIS ABOVE MENTIONED LIST IS EXAMPLE ONLY AND NOT FULL. PLEASE CHECK YR MEDICINES AS PER INTERNATIONAL REQUIREMENTS. ALL THESE MEDICINES AND ALL KINDS OF NARCOTICS, NARCOTIC - LIKE AND PSYCHOTROPIC MEDICINES MUST BE:

• INCLUDED INTO A NARCOTICS LIST, REPEAT NARCOTICS LIST, NOT INTO A MEDICINES LIST.
• EXCLUDED, REPEAT EXCLUDED FROM THE SHIP'S HOSPITAL AND STRICTLY KEPT IN THE MASTER'S SAFE ONLY WITH ONE COPY OF THE A/M NARCOTICS LIST.

14/  NIL LIST - 4 PCS
15/  COPIES OF IOPP,IGPP,ISPP AND OTHER NECESSARY CERTIFICATES FOR GRANTING OF 50% REBATE FOR SANITARY DUES
16/  PORT OF CALL LIST- 3 PCS

DOCUMENTS ON DEPARTURE:

1/  CREW LIST - 5 COPIES
2/  PASSENGER LIST - 5 COPIES
3/  GENERAL DECLARATION(IMO FORM) - 5 COPIES
4/  CARGO DECLARATION (IMO FORM) - 5 COPIES
5/  STORE LIST - 4 COPIES
6/  SHIP'S CASH DECLARATION - 3 COPIES
7/  NARCOTIC LIST - 3 COPIES
8/  CREW MONEY DECLARATION - 3 ORIGINALS
9/  CREW EFFECTS DECLARATION - 3 ORIGINALS
10/  MEDICINE LIST - 2 PCS
11/  NIL LIST - 4 PCS
12/  COPIES OF ALL !!! DOCUMENTS ISSUED IN PORT BY ALL AUTHORITIES, SURVEYORS,SHIPPERS, FORWARDERS, TERMINAL, ETC.

PLS MAKE READY THE A/M DOCS ON ARVL/DEPT FOR QUICK N SMOOTH IMMIGRATION/CUSTOMS PROCEDURES IN ORDER TO AVOID UNNECESSARY DELAYS.

PLEASE BE ADVISED THERE IS SBT DISCOUNT ON PORT DUES ONLY FOR GREEK-FLAGGED SBT OR DOUBLE HULL TANKERS SUBJECT TO PRESENTATION OF REQUIRED CERTIFICATES.

ACCORDING TO IMO REGULATION THE VESSEL SHOULD BE EQUIPPED WITH INTERNATIONAL PILOT LADDER WHICH MUST BE USED DURING EMBARKATION/DEBARKATION OF PILOT.

AS PER UKRAINIAN REGULATIONS DISCHARGING OF ALL SEWAGE WATERS IS FORBIDDEN. THIS ALSO CONCERNS GRAY WATERS (WATER FROM SHOWER-BATHS). ENTERING TO 12 NAUTICAL MILES AREA ALL OUTGOING VALVES MUST BE CLOSED AND APPROPRIATE RECORD TO BE DONE IN THE LOG BOOK. ECOLOGICAL INSPECTION IS ALSO PERFORMING CONTROL OF SEWAGE TREATMENT PLANT. PLEASE ENSURE SEWAGE WATER TO BE ADEQUATE TO RESULTS OF ANALYSES INDICATED IN THE SEWAGE TREATMENT PLANT CERTIFICATES. OTHERWISE PLEASE COLLECT SEWAGE WATER IN COLLECTING TANK. DISCH OF ANY BALL WATER FM CGO HOLDS,TANKS STRONGLY FORBIDDEN. PLEASE NOTE ABOVE IS VERY IMPORTANT AS IN CASE OF VIOLATION OWNERS SHOULD PAY VERY BIG FINE.

IN THE TERRITORY OF THE PORT IT SHALL BE PROHIBITED TO ALLOW PERSONS INTOXICATED BY ALCOHOL OR DRUGS TO NAVIGATE VESSELS AND CONTROL VESSEL'S MECHANISMS,PERFORM ANY KIND OF SHIPBOARD WORKS,OPERATE ANY TRANSPORT MEANS AND CARGO HANDLING EQUIPMENT AS WELL AS PERFORM ALL KINDS OF WORK

ALSO PLS NOTE TT CREW MEMBER CAN HAVE IN HIS DISPOSAL 1 LITER SPIRITS,2 LITERS WINE , 1 BOX BEER, 200 CIGARETTES.BOND STORES EXCEEDING SAID QTTIES TO BE STOWED IN ONE ROOM AND FURTHER LL BE SEALED BY CUSTOMS.

IMPORTANT (SENT ANSWER BY SEPARATE TELEX)

AS PER UKRAINIAN SANITARY RULES REQUIREMENTS PLS PROVIDE US WITH FLWNG INF(DECLARE PRIOR TO VSL'S ARVL!):

• NAME OF MASTER
• QUANTITY OF CREW AND THEIR NATIONALITIES
• PORTS OF CALL DURING THE LAST MONTH WITH DATES OF DEPARTURE AND NAME OF COUNTRY
• PRESENCE OF SICK PERSONS ON BOARD IF ANY
• AVAILABILITY OF SEWAGE TREATMENT PLANT (TYPE,NAME,CAPACITY)
• AVAILABILITY OF INTERNATIONAL SEWAGE POLLUTION PREVENTION CERTIFICATE ( DATED... VALID UNTIL ). PLS DO NOT CONFUSE WITH I.O.P.P. CERT
• AVAILABILITY OF DERATTING EXEMPTION CERTIFICATE ( DATED,ISSUED AT )
• AVAILABILITY OF SEWAGE TANK ( CAPACITY )
• LAST THREE CARGOES
• WERE THERE CASES OF RODENTS' MULTI DEATH ON BOARD

(ALSO IF YOU HAVE PLEASE SENT BY FAX MARITIME DECLARATION OF HEALTH)

PLS CHANGE SEGREGATE BALLAST AT BLACK SEA.

PLS KNDLY ASSURE TO HAVE ON ARRVL PROPERLY BALLAST QTTY TO BE ABLE TO LOAD FULL CARGO WITH DISCHARGING MIN BALLAST AT PORT AS IT'S ALMOST IMPOSSIBLE TO GET PERMISSION FROM PORT AUTHORITIES TO DISCHARGING BALLAST (IF RESULTS OF ANALYSIS OF BALLAST WATER WILL BE BAD) AND IF BALLAST IS DISCHARGED W/OUT PERMISSION PENALTY LL BE PUT TO VSL.

Please note information regarding ballast water in Ukraine:

1. By the state inspection on the protection the ballast should be changed in the open Black sea, out of the territorial waters.
2. By the state inspection on the protection of Black sea it is prohibited to discharge of isolated ballast in Ukraine's territorial waters.
3. If it is necessary to discharge ballast in territorial waters of Ukraine it is necessary to take samples of ballast water for laboratory testing.
   Normal concentration is:
   Iron - 0.05 mg/l
   Oil products - 0.05 mg/l
   Suspended materials - 2.00 mg/l

If results of each item don't exceed the norm it is possible to discharge this ballast in territorial waters (but only in day time). In case if any result is more than norm- discharging of ballast water is prohibited by harbour master and ecology service. In this case it is possible to discharge the ballast,but some penalties will be put on vessel. This penalties consist from 3 parts:

1. - harbour master's penalty - 250 usd
2. - administrative penalty from ecology service - 1190 grivnas - 220 usd
3. - ecological damages - depend on total quantity of iron, oil or suspended materials discharged to sea
   1 kg oil - 329 usd
   1 kg iron - 54 usd
   1 kg suspended materials - 132 usd
4. - It is prohibited to discharge any ballast (even with good results) in night time
5. - After arrival during taking samples of ballast water we always offer to master to take water directly from SBT - not from pipes or pump room for receiving more clear samples
6. We offer to master:
   1. To come with a possible minimum of ballast
   2. To take ballast at sea from deep and the cleanest place
   3. To give samples directly from ballast tank

Over TIME PAYMENT FOR PILOT/TUGS:
WORKING DAY 22.00-06.00 - 25 PCT
HOLIDAY 06.00-22.00 - 50 PCT
22.00-06.00 - 100 PCT